Detailed rules for Hong Kong company registration, transfer and notarization and certification

Hong Kong Information Communication provides services to small and medium-sized enterprises in Hong Kong and the MainlandHong Kong company registration、Hong Kong ready company transfer、Hong Kong company information notarization、Foreign company registration and related business secretarial services。We assist customers to complete the registration of Hong Kong companies、Transferring ready-made companies in Hong Kong、Deliver a full set of ready-made company information in Hong Kong，and handling transfer arrangements for Hong Kong companies with foreign structures，And provided with supportingAccounting tax return、Corporate consulting and one-stop international business support，Help enterprises reduce operating costs，Establish a more efficient cross-border business foundation in a highly competitive business environment。

Basic conditions for registering a Hong Kong company

Register a company in Hong Kong，Usually the following basic requirements need to be met：

1. At least one shareholder or more than one shareholder。
2. All shareholders must be over 18 years old，No restriction on nationality。
3. Provide copies of valid ID cards or passports of all shareholders。
4. If a corporate legal person is a shareholder，Corporate legal persons must submit a copy of their business license and legal representative’s ID card。
5. Registered capital is HKD 10,000，No capital verification required。

If the company has multiple shareholders，The proportion of shares held by each shareholder needs to be confirmed and allocated in advance。Except for shareholder information，The following matters need to be arranged：

1. Provide Hong Kong registered address；We can provide multiple business addresses for customers to choose from。
2. Appointment of a Hong Kong person or Hong Kong company as the legal secretary of the company；Generally, we can provide professional secretarial services。

Applicable scenarios for Hong Kong company notarization

Hong Kong company notarization，Also known as Hong Kong Corporate Lawyer Witness，Mainly applicable to the notarization and certification arrangements required by Hong Kong companies when handling affairs outside Hong Kong.。Common uses include Hong Kong companies setting up subsidiaries outside Hong Kong、Branch or representative office，Handle equity pledge、international investment、Change of directors、Equity changes、Legal proceedings and other matters，and serve as statutory documents required by relevant agencies.。

Hong Kong company document notarization and certification path

Notarization and certification of Hong Kong company documents need to be determined according to the place where the documents are used.，Commonly divided into the following categories：

1. For use in mainland China：When Hong Kong company documents are used in mainland China，Notarization is usually required by a China-appointed notary authorized by the Ministry of Justice of China.，and issue a notarized statement，Then forward it to China Legal Services (Hong Kong) Co., Ltd. with a forwarding stamp.。
2. For use in Hague member states：If the notarized documents of a Hong Kong company need to be used by member organizations in The Hague，Generally, relevant documents are notarized by a Hong Kong international notary.，Then forward it to the High Court of Hong Kong for endorsement.。
3. For use in non-Hague member states except mainland China：If the country using the document is not a member of the Hague Convention，Usually it needs to be notarized by a Hong Kong International Notary first.，Then submit it to the High Court of Hong Kong for signature and certification.，After that, you need to apply for certification by the country’s consulate in Hong Kong.，Documents can only be used in this country。
4. Embassy certification：If the country in which the document is used is not a member of the Hague Convention，And the country does not have a consulate in Hong Kong，The documents signed by the Hong Kong High Court need to be sent to the Office of the Commissioner of the Ministry of Foreign Affairs in Hong Kong for certification.，Then send it to the country’s embassy in the corresponding region for certification.。

Hong Kong notarization process and document scope

The scope of Hong Kong company notarization usually includes the following documents and information：

1. Registration certificate。
2. Business registration certificate。
3. Articles of Association。
4. Complete set of documents for company establishment，Include form ND、ND、NR1 or NNC1。
5. Change shares、Increase capital、Name change file；If no relevant matters are involved，It is not necessary to provide。
6. Company event record book。
7. Company business or economic trade investment contract、Document、Property certificate and other company-related information。
8. Provide notarization purposes，Used to prove the status of a limited company，Include registered address、Registration number、shareholder、director、Resolution、Registered capital and other information。

Notarization time for Hong Kong companies generally takes 5 working days。If affected by government policy、Impact of weather or other special circumstances，Processing times may be delayed，The specific progress is subject to communication and confirmation from our consultants.。

Hong Kong company document notarization fees

Notarization fees for Hong Kong company documents will vary depending on the type of document.、Authentication path、The purpose and number of copies required vary.。Different documents have different charges，It is recommended to confirm the specific quotation and required materials with our consultants before proceeding.。

Information required for Hong Kong company notarization

The actual required information must be combined with the purpose of notarization、Determine the organization and place of use of the file。Normally，Can be prepared in the following categories：

1. Full set of notarized information：Includes certificate of registration、Business registration certificate、NNC1 or NAR、Charter。
2. Half set of notarized information：Includes certificate of registration、Business registration certificate。
3. Other documents：including board resolutions、Bank credit certificate、Power of attorney, etc.。

Apply for registration certificate、Business registration certificate、When NC1 or AR1 is notarized，Usually a scanned copy is enough；Charter does not require customer scanning，Can be adjusted by the company。When notarizing，The customer needs to indicate the purpose of notarization and the institution using it.，In order to accurately match the processing path。

Delivery of authorization and notarized documents

If a Hong Kong registered company or Hong Kong person needs to、Other countries or regions handle related matters，Can be delegated through authorization，The trustee handles relevant matters on his behalf。After notarization, the lawyer will usually issue a copy of the notarization instructions.；If you need an additional original or a copy，A separate fee will be charged。

Data confidentiality and professional handling

We understand that the certification documents submitted by customers may involve commercial documents、Civil documents or other sensitive information。Regardless of the nature of the document，Hong Kong Information Communication is professional、Handled with prudence and confidentiality，Ensure customer information is properly protected during the handling process。

About Hong Kong Xintong

Hong Kong Xintong focuses onHong Kong Securities and Futures Commission license、Hong Kong Insurance Broker License、Hong Kong MSO Licenseandmoneylenders licenseApply for service，Assist customers to applyUS MSB license、NFA、RIA、Canadian MSB license、Mainstream overseas financial licenses such as Australia and Mexico，Support enterprises to achieve compliance expansion of cross-border financial business。Also availableCayman Islands Offshore Company Registration、Offshore fund establishment and global compliance operations and other services，Help enterprises expand their presence in international markets。Provide one-stop compliance solutions for enterprises。To learn more，Please contactHong Kong Information Communications Consultant。